Meeting Planner

Just cut and paste any information on these pages you need. Or contact me and I will get it to you ASAP.

Here are frequently asked questions about your meeting:
1. Fee

2. Travel

3. Room set up and A/V equipment

4. Available Resources

Fee:
If you would like to engage me, and have questions call 604-537-7951
A 50% deposit and a signed program agreement will secure your date.
The balance is due on or before the date of the presentation. Any incidental expenses (such as shuttle or cab fare) plus other travel will be billed immediately following the presentation and will be due within 30 days.

I will discuss expenses with you, and will not incur any that are unnecessary. I will keep all costs to a reasonable minimum.

Travel arrangements and expenses:
Raconteur typically makes his own airline reservations, but will work with your travel agent if you prefer.

Ordinarily the meeting planner will make the hotel arrangement.

If driving is required, after the first hour of drive time, my mileage rate is $0.50 per km.

You may choose how you want me to get from your local airport to the hotel/venue where your event will be held. Shuttle cars, cab, rental car and pick-up are all options. I will need to be reimbursed for any amount spent on ground transportation.

Room set up and A/V equipment:

* A cordless lapel microphone is my first choice, so I can better interact with the audience. A hand-held cordless microphone is the second choice. The last is a corded handheld microphone. If you choose the third option please make sure it has a long cord so I can move around and of course a microphone stand.
* I do not speak behind a lectern. A podium or riser in a large room will help your audience’s line of sight. Please place a set of stairs in the front, if possible, so I may interact with the crowd. In other words, please make sure the audience is at a close distance to the speaker and that people sit close together (not scattered around the room), as this will be more fun and create a better environment for learning.
* Please arrange with the logistics organizer for the conference to contact me directly in order to insure the room is set up in a way that will make the presentation go as successfully as possible.
* An LCD projector and a large screen may be used in some presentations. Please let me knows ahead of time whether or not there will be a laptop computer and remote to use, or if he should bring his own. Please extend the screen as high as possible, and be sure there are no lights directly above the screen. The rest of the room should be well lit.
* One 6-8 foot table is needed for the LCD projector to be set vertically (T) and for props.
* You will receive a copy of Raconteur’s introduction prior to the event. He will bring an extra copy with him. Please assign someone who is comfortable in front of an audience to give the introduction. It is helpful if Raconteur can have a moment or two with that person prior to the presentation.

*Two flip charts complete with paper and markers are needed
* Raconteur will send you masters of any handouts prior to the event.